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Privacy Policy
Last Updated: 09-07-2026
Dharama Foundation (“Dharama Foundation,” “we,” “us,” or “our”) is committed to protecting the privacy of visitors, donors, volunteers, and partners who interact with our website at https://dharamafoundation.org/. This Privacy Policy explains what personal data we collect, how we use it, and the choices you have. It is intended to align with the Digital Personal Data Protection Act, 2023 (DPDP Act) and other applicable Indian data protection laws.
1. Who We Are
– Registered Office: Plot: 25, M.S. Nagar, Unit-IV, Bhubaneswar, Dist: Khordha, Pin-751001, Odisha, India
– Field Office: At/Po: Industrial Estate, Dist: Jharsuguda, Pin-768203, Odisha, India
– Email: dharamafoundation@gmail.com
– Phone: +91 9437961278
2. Information We Collect
We collect personal data in the following ways:
2.1 Information You Provide Directly
– Contact form: Name, phone number, email address, and message/comment content submitted via our “Contact Us” page.
– Newsletter subscription: Email address (and any additional field, such as name, if requested) submitted via the “Subscribe” form in the website footer.
– Volunteering / Work With Us / Partnership inquiries: Any information you choose to submit regarding your interest in volunteering, partnering, or collaborating with us.
2.2 Information Collected Automatically
When you visit our website, certain technical information may be collected automatically, such as your IP address, browser type, device type, pages visited, and time spent on the site. This is typically collected through standard website analytics and security tools.
2.3 Cookies
Our website may use cookies or similar tracking technologies to improve site functionality and understand visitor behavior. You can control or disable cookies through your browser settings; note that some parts of the website may not function properly if cookies are disabled.
3. How We Use Your Information
We use the personal data we collect to:
– Respond to inquiries submitted through our contact form
– Process and issue receipts for donations, including tax-exemption receipts where applicable
– Send newsletters, updates, and information about our programs and initiatives (only if you have subscribed)
– Evaluate volunteering, partnership, or collaboration inquiries
– Maintain donor and supporter records for our internal reporting and compliance obligations (including FCRA reporting, where applicable)
– Improve our website’s functionality, content, and user experience
– Comply with applicable legal and regulatory requirements
We do not use your personal data for any purpose incompatible with the purpose for which it was originally collected, without seeking your fresh consent where required by law.
4. Legal Basis for Processing
Where required under the DPDP Act, 2023, we process your personal data on the basis of:
– Your explicit consent (e.g., when you submit a form or subscribe to our newsletter)
– Performance of a transaction you have requested (e.g., processing a donation)
– Compliance with a legal obligation (e.g., maintaining donation and donor records for tax or FCRA reporting purposes)
5. Sharing of Information
We do not sell or rent your personal data to third parties. We may share your information with:
– Email/newsletter service providers, solely to deliver subscribed communications
– Government or regulatory authorities, where required by law (e.g., FCRA reporting, tax authorities)
– Service providers who support our website’s technical operation (e.g., hosting, form plugins), under confidentiality obligations
We do not share your personal data with third parties for their own independent marketing purposes.
6. Data Retention
We retain personal data only for as long as necessary to fulfil the purposes described in this Policy, or as required by applicable law (for example, donation and financial records may need to be retained for a minimum period under Indian tax and FCRA regulations). Newsletter subscriber data is retained until you unsubscribe or request deletion.
7. Your Rights
Subject to applicable law, you have the right to:
– Access the personal data we hold about you
– Request correction of inaccurate or incomplete personal data
– Withdraw consent for processing (e.g., unsubscribe from our newsletter at any time using the link in our emails, or by emailing us)
– Request erasure of your personal data, subject to our legal obligations to retain certain records (e.g., donation records)
– Raise a grievance regarding the handling of your personal data
To exercise any of these rights, please contact us at dharamafoundation@gmail.com.
8. Grievance Redressal
In accordance with the DPDP Act, 2023, you may direct any privacy-related concerns or grievances to:
Email: dharamafoundation@gmail.com if no separate officer is designated]
Address: Plot: 25, M.S. Nagar, Unit-IV, Bhubaneswar, Dist: Khordha, Pin-751001, Odisha, India
We will endeavor to respond to and resolve grievances within a reasonable timeframe, as required under applicable law.
9. Children’s Privacy
This website is not directed at children, and we do not knowingly collect personal data from individuals under the age of 18 through our forms. If you believe a child has submitted personal data to us, please contact us so we can take appropriate action.
10. Data Security
We implement reasonable technical and organizational measures to protect the personal data we collect from unauthorized access, alteration, disclosure, or destruction. However, no method of transmission over the internet or electronic storage is completely secure, and we cannot guarantee absolute security.
11. Third-Party Links
Our website contains links to third-party platforms, including Facebook, X (Twitter), WhatsApp, and Google Maps. This Privacy Policy does not apply to those third-party platforms. We encourage you to review the privacy policies of any third-party site you visit.
12. International Donors
If you are donating from outside India, please note that your information may be processed in India in accordance with this Privacy Policy and applicable Indian law, including provisions relating to foreign contributions under the FCRA, where applicable.
13. Changes to This Privacy Policy
We may update this Privacy Policy periodically to reflect changes in our practices, technology, or legal requirements. The updated version will be posted on this page with a revised “Last Updated” date. We encourage you to review this page periodically.
14. Contact Us
If you have questions or concerns about this Privacy Policy or how your personal data is handled, please contact us at:
Dharama Foundation
Plot: 25, M.S. Nagar, Unit-IV, Bhubaneswar, Dist: Khordha, Pin-751001, Odisha, India
Email: dharamafoundation@gmail.com
Phone: +91 9437961278